Purchasing and Logistics Assistant
Job Description
- Administrative support for Commercial Operations Team
- Supporting the Purchasing team with issuing Request for Quotations
- Assists in following up Purchase Orders and sending the same to suppliers
- Follow up pending deliveries from suppliers and expediting urgent items
- Assists in the payment process for the suppliers
- Assists in the monitoring of inventories of assigned cost centers and departments by using the company systems
- Ensure all Purchase documents are filed and properly forwarded to finance
- Support the partner departments in their logistics requirements like shipping or delivery requests
- Maintain proper import and export documentation standards
- Monitors and coordinates with Logistics service partners (Warehouse, Customs Brokers, Truckers, etc) in mobilization of company goods and services
- To support the Commercial Operations Team in the Purchasing and Logistics Activities covering BGC Office and Batangas warehouse
- Other support activities for Alabat and Palawan offices (need to have driving skills - Professional License)
- Assist the Commercial Operations Team and purchasing with RFQs and purchase Orders.
- Follow up on pending deliveries, expedite urgent items, and assist with supplier payments.
- Monitor inventories and ensure purchase documents are forwarded to finance.
- Support logistics activities, including shipping, delivery requests, and coordination with service partners.
- Assist with import/export documentation and support Alabat / Palawan offices.
Qualifications
- College graduate - Business, Management or other related field
- Knowledge of Computer systems (ideally ERP, MRP, etc.)
- Driving Skills – Professional License (A, A1, B, B1, B2)
- Proven ability to self-manage and deliver on time
- Cross-functional business team environment experience preferred
- Excellent interpersonal skills to build relationship both internally and externally
- Able to work under pressure
- Excellent communication skills both written and verbal
- Experience in Import and Export control would be an advantage